Unique Presentation Identifier:

68

Program Type

Undergraduate

Faculty Advisor

Mrs. Rebecca Cunningham, Dr. Robin Ghosh

Document Type

Presentation

Location

Face-to-face

Start Date

9-4-2026 10:20 AM

End Date

9-4-2026 10:50 AM

Abstract

  1. RoomIQ is a smart room scheduling system designed to replace the current booking process for Corley Room 230 at Arkansas Tech University (ATU). The existing system presents challenges in efficiency, accessibility, and real-time coordination. Our goal is to deliver a user-friendly, real- time coordinated reservation solution that improves both functionality and overall user experience. The system will operate on an iPad Mini mounted outside the room, allowing users to instantly check availability and reserve the space on-site. This provides a convenient solution for immediate scheduling needs. In addition, a QR code displayed at the entrance will allow users to access the booking platform from their own devices. This enables advance scheduling from anywhere on campus, reducing congestion at the door display and improving accessibility. RoomIQ follows a client–server architecture. The iPad interface and QR-accessed web application act as client devices connected to a centralized backend server. The backend handles authentication, booking validation, and conflict detection, while a structured database maintains live reservation records. This design ensures that availability updates are reflected instantly across all connected devices. Access is restricted to authenticated ATU affiliates using secure university credential-based login with role-based access control. This ensures that only authorized students, staff, and faculty can create or manage bookings. One of the most technically challenging aspects of the project was ensuring real-time synchronization while preventing overlapping booking conflicts. Managing concurrent booking attempts required carefully implemented validation logic and transaction handling to maintain data integrity.  
  2. By modernizing the scheduling process and integrating secure access control with embedded hardware, RoomIQ demonstrates how digital room management systems can reduce administrative overhead, prevent scheduling conflicts, and significantly improve space utilization across campus facilities.

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Apr 9th, 10:20 AM Apr 9th, 10:50 AM

RoomIQ

Face-to-face

  1. RoomIQ is a smart room scheduling system designed to replace the current booking process for Corley Room 230 at Arkansas Tech University (ATU). The existing system presents challenges in efficiency, accessibility, and real-time coordination. Our goal is to deliver a user-friendly, real- time coordinated reservation solution that improves both functionality and overall user experience. The system will operate on an iPad Mini mounted outside the room, allowing users to instantly check availability and reserve the space on-site. This provides a convenient solution for immediate scheduling needs. In addition, a QR code displayed at the entrance will allow users to access the booking platform from their own devices. This enables advance scheduling from anywhere on campus, reducing congestion at the door display and improving accessibility. RoomIQ follows a client–server architecture. The iPad interface and QR-accessed web application act as client devices connected to a centralized backend server. The backend handles authentication, booking validation, and conflict detection, while a structured database maintains live reservation records. This design ensures that availability updates are reflected instantly across all connected devices. Access is restricted to authenticated ATU affiliates using secure university credential-based login with role-based access control. This ensures that only authorized students, staff, and faculty can create or manage bookings. One of the most technically challenging aspects of the project was ensuring real-time synchronization while preventing overlapping booking conflicts. Managing concurrent booking attempts required carefully implemented validation logic and transaction handling to maintain data integrity.  
  2. By modernizing the scheduling process and integrating secure access control with embedded hardware, RoomIQ demonstrates how digital room management systems can reduce administrative overhead, prevent scheduling conflicts, and significantly improve space utilization across campus facilities.